The DME Medical Office is a customer driven, innovative solution designed to meet your individual needs. Specific features such as inventory control and orders tracking allow you to streamline your operations and capture pertinent operational and accounting information.

The powerful version takes the functionality of The Medical Office: Enterprise and adds innovative options not available in any other system in the marketplace, such as:

Additional DME System Highlights:

• Tracks and prints Certificate of Necessity (CMN) forms
• Essential inventory control systems for rental and purchase items
• Creates and tracks purchase orders
• Pickup and delivery processing
• Serialized inventory tracking
• Receiving
• Order Entry
• Automatic claim creation from purchase orders

Standard features:

Billing

• Prints standard HCFA – 1500 and UB92 claim forms.
• Electronic billing & collections is available for easily sending and receiving information from insurance carriers with the click of a mouse. Electronic transactions speed up cash flow and reduce claim denials.
• Easily setup recurring claims to be automatically billed pursuant to user specifications and approval, thus eliminating repetitious and wasteful data entry time.
• All CPT and ICD-9 Codes are provided with the system and updated regularly at no charge to support customers.
• Patient account statements can be individualized with notes and memos. Use them for special announcements or encouraging prompt payment.
• Unlimited fee schedules allow for effective and efficient billing so the correct price is charged for each patient.
• A patient invoice, or walk-out receipt, can be printed when the patient is checking out, improving collections and cash flow.

Collections

• Automatic batch checks posting is a clear time saver. Traditionally you had to wait for an Explanation of Benefits form and a check, then painstakingly post each payment to each patient's account. You can now get the same information electronically and have the system automatically post the payments for you! No more line-item data entry. No more posting errors.
• The Patient Ledger is a complete summary of each patient's account. You can easily view a patient's billed, expected, collected and adjusted amounts. The ledger also provides an aged account of the patient's outstanding balance.
• The Accounts Receivable Aging Reports simplify collections by providing a quick, on-screen view or printed report. Break down account balances a number of ways. For example, reports will show what balances are 30, 60, 90 and 120 days past due, broken down by carrier, physician, procedure, etc.

Practice Management Features

• Schedule appointments for multiple providers, physicians and other resources faster than ever before. The system will automatically find the next available appointment and book recurring appointments. Change appointments with ease. Set reminders or tentative appointments. The simple screen layout minimizes training time and errors. Daily, weekly monthly and yearly views are instantly available. Appointments automatically show outstanding patient balances or patient co-due amounts.
• A Daily Sales and Receipts report summarizes activity for quickly viewing accounting information.
• Recalls allow you to generate reminders and repetitious letters or claims.
• Track referrals for utilization purposes. Keep a tight handle on what you refer out and your allotted utilization funds. Compare your figures with the statements received from managed care payors.
• Check patient insurance authorization and eligibility on-line. Receive the necessary information in a matter of minutes and eliminate wasteful time trying to determine if a patient is covered, or authorized to receive certain treatment.
• Remote accessibility allows you to access the system from remote locations, such as a laptop or your home. Modify or simply view information in a real-time environment.
• With this open database system, your can easily access your data with other software products, such as the Microsoft Office suite or other report generators. View data and produce custom reports for effective management.
• With the comprehensive reporting package, generating management, outcomes and collections reports is easy. Helpful selection criteria screens allow the user to define their query. Each report can be previewed on-screen before printing.
• System security is established with user identification numbers and passwords set up by the system administrator
• Multi-media patient charts can be created by scanning documents into the system and applying to a patient's file. Capture x-rays, photographs and other documents for easy reference.
• Accommodate multiple users and providers.

Easy to Learn and Use

• Search windows allow you to quickly locate important information, such as a patient's file, a certain claim or diagnosis code.
• An internal help system and user manuals provide clear answers to your operational questions.
• A complete on-line tutorial guides you through the demonstration software and the basic system operation. This allows you to begin using the program quickly and efficiently.

Screen Views

• Click here for views of some DME Medical Office screens.

The DME Medical Office brings complete practice management, purchasing and inventory control features to you at a fraction of the cost of other systems.

For additional questions regarding our company, products or services, contact our sales department at 1-888-DOC-BILL (1-888-362-2455).